The Only Software Built for Railroad Flagging Contractors
RWIC cert tracking, FRA-ready daily field reports, multi-state payroll, and a client portal for your railroad customers — all in one platform. No more spreadsheets.
No signup required — explore live demo data in 60 seconds.
Built specifically for RWIC flagging contractors ·FRA compliance-ready ·Multi-state payroll built in
The Problem
Your Crew Is on the Line.
Your Software Shouldn't Hold You Back.
Spreadsheets & Paper Timecards
= payroll errors and compliance exposure
Manual timecards get lost, miscalculated, or disputed. Every hour of errors is an audit liability your company can't afford.
No Single System
= data siloed across email, texts, and filing cabinets
Your crew is texting updates. Your dispatcher is on the phone. Your accountant is emailing spreadsheets. Nothing connects.
Your Clients Have No Visibility
— and they're asking for it
Whether it's BNSF, a state DOT, or a private GC — project owners expect real-time reporting. Without a client portal, you're losing contracts to competitors who have one.
The Platform
One Platform. Four Powerful Tools.
Every role in your operation — covered.
Field Tablet
Android-native tablet interface for on-site flaggers. PIN-secured login, daily job briefing, photo-enabled Daily Field Reports, and real-time timecard entry with RFL activity codes. Everything your crew needs — nothing they don't.
- PIN login
- Daily Field Report + photo upload
- Timecard with RFL activity codes
- Job briefing view
- Works offline-first
Operations Console
The complete command center for your entire operation. Five role-based workspaces — Officer, Operations, Safety, Dispatch, and Accounting — each tailored to what that person actually needs to see and do. No clutter, no confusion.
- 5 role-based workspaces
- Two-step timecard approval
- Payroll processing & export
- Invoice management with double-entry GL
- Safety & compliance tracking
- Dispatch scheduling
Employee Portal
Give your employees professional, self-serve access to their work life. Pay stubs, W-2s, timecard history, PTO balances, certifications, and e-signature for documents — all in one place. Customers report up to 80% fewer payroll inquiries.
- Pay stubs & W-2s
- Timecard history
- PTO & cert tracking
- Document e-signature
- Mobile-friendly
Client Portal
Give your clients a dedicated, fully data-isolated window into their projects. Whether you're working for BNSF, a state DOT, a municipal transit agency, or a private general contractor — each client gets their own isolated, branded portal with real-time crew status, field reports, and billing visibility.
- Fully data-isolated per client
- Real-time crew & field report visibility
- Billing, invoice & payment access
- Works for railroads, DOTs, municipalities & contractors
- Add-on: $500/month
Real-World Rollout
See What a Real Deployment Looks Like
Here's how a mid-sized flagging crew moved off spreadsheets in one week.
Import Your Crew
Upload your employee roster. RWIC certs, contact info, and role assignments are live in minutes. No data entry — we handle the migration.
First Job Goes Live
Dispatch your first job from the Operations Console. Crew gets job briefing on the Field Tablet. DFR is completed on-site and synced automatically — FRA-ready.
Your Client Gets Access
Invite your railroad or DOT client to their portal. They see job status, DFRs, and compliance docs in real time. No more PDF emails.
Real-World Scenarios
Three Scenarios. One Platform.
Here's what managing a flagging crew actually looks like — before and after Railflagging Pro.
The FRA Audit Call
It's 4pm Friday. FRA calls. You have 48 hours to produce 6 months of DFRs for a flagging operation near Laramie. You're in three different binders, two spreadsheets, and one guy's truck.
Every Daily Field Report — photos, signatures, weather, personnel — stored and searchable by date, job, and RWIC. FRA-ready in under 10 minutes.
The 12-State Payroll Run
Three RWICs worked Wyoming, Colorado, and New Mexico in the same pay period. You're manually splitting wages across state returns, trying to remember which RFL activity codes apply to which days. It takes all day.
Timecards capture state and RFL activity code per shift. Payroll allocation runs automatically. QuickBooks export in one click.
The Expired Cert Discovery
Your dispatcher gets a call at 6am — a crew member's RWIC cert expired yesterday. Job is delayed. You're scrambling to find a replacement and explain the situation to BNSF.
Cert expiration alerts fire 30 days out. Every crew member's status is on the dispatch board. No surprises, no delays, no client calls.
Live Demo
See Railflagging Pro in Action
Live demo — no sign-up required. Explore each app with real sample data.
Operations Console
For your back-office operations team
Email: dwhitfield@demo-rwic.com · Password: demo123
Employee Portal
For every crew member and staff employee
Email: oreyes@demo-rwic.com · Password: demo123
Client Portal
For railroad clients like BNSF and DOTs
Email: bnsf.portal@demo-rwic.com · Password: demo123
Prefer a guided walkthrough? Request a demo →
Product Tour
Four tools. One platform. Built for the field.
Click any app below to see exactly what your crew and back-office team would use every day.
At a Glance
Active Jobs
Integrations
Connects to the Tools You Already Use
Native payroll, accounting, and document storage integrations built in — not bolted on.
ADP
Payroll
Paychex
Payroll
QuickBooks
Accounting
Gusto
Payroll
Stripe
Billing
AWS S3
Storage
Pricing
Simple, Predictable Pricing
No per-seat gotchas. No hidden fees. One flat rate, per tier.
For flagging companies running up to 25 crew members.
- Field Tablet
- Operations Console
- Employee Portal
- Payroll integrations
- Standard support
For companies managing 25–200 crew members across multiple job sites.
- Everything in Small Crew
- Multi-site dispatch
- Advanced reporting
- Priority support
Add-Ons
Isolated portals for railroads, DOTs, municipalities & contractors
Book a Demo
See Railflagging Pro in Action
Book a 30-minute walkthrough with our team. We'll show you the full platform live.
Built for the industry's toughest compliance requirements
ESIGN/UETA Compliant
Legally binding e-signatures
Multi-Tenant Data Isolation
Strict per-client boundaries — railroads, DOTs & contractors never share data
SOC 2 Type II In Progress
Enterprise security posture
Railroad-Specific Workflow Logic
Built for RWIC, not adapted from generic tools